ACOR Administrator Detailed Job Description

Office Administration and Facilitation (Internal)

• Reception
• Email Triage
• Receiving suppliers and deliveries
• Gift Shop Sales (as requested)
• Inventory Control
  •  Gift Shop
  • Publications
  • Invoice Filing
  • Storage Area Management
• Billing
  • Prepare Bills
  • Follow Up on Outstanding Bills
• Cash Registers
  • Cash Received
  • Petty Cash
  • Checks to be received by supplier
  • Bank Records Registers
  • Monitor the safe (including items for safe keeping)
• Boston Log of charitable donations from USA
  • Entering and processing
  • Tracking electronic payments (i.e. paypal and online e-commerce)

Administration (External)

• Insurance
  • Jordanian Health for staff
  • ACOR Institutional Insurance (fire, liability, car)
  • Short term field work workmen’s comp
• Government Letters (DOA, Ministries etc.)
• Banks
• Shipping Services
• Custom Clearances
• Visa Renewals (letters for Police)
• Quotations for Services or Purchase

Interface with ACOR Staff

• Time Sheets
• Vacation/Personal Leave Log
• Personnel Files
• US Paychex (payroll and social security)
• Yearly Contracts

General Services

• Car Service for Airport Pickups and ACOR Pickups
• Visa/Credit Card
• Equipment Tools
• Archaeological Project Budget Assistance (monitoring funds received)
• Storage Rental
• Contract Services (i.e. elevator etc.)
• Archiving Room
• Other Car Services
• Equipment Rental

Hostel Services

• Reservations (for fellows and individuals)
  • Confirmations/follow ups and changes
  • Airport transfer
  • Door code message
  • Key Envelopes
  • Prepare bills
  • Accept payments and issue receipt (cash or credit card)
• Group Reservations
  • Same as above
  • Special meal arrangements
  • Seminar Room Rental (create reserved signs)
  • Assist with tour operators (as appropriate)
• Building
  • Coordinating Housekeeping Staff Schedules
  • Tracking resident requests
  • Assigning Fellow’s Carrels and confirming work space availability
• Coordinating with Kitchen Staff
• Daily Numbers and additional guests (accepting payment as suitable)
• Weekly Payments