Now Hiring: Administration Assistant

Now Hiring: Administration Assistant

 For updated information about active job searches, please see acorjordan.org/careers.

The American Center of Research, a nonprofit institution dedicated to advancing knowledge of Jordan and the interconnected region, past and present, seeks an Administration Assistant. This full-time position requires residence in Amman, Jordan.

The Administration Assistant provides administrative and operational support to ensure the efficient functioning of the office. As needed, the position will scan documentation and otherwise support grant operations. The position is responsible for processing administrative documents, assisting with financial paperwork, handling online applications, maintaining records, supporting facility and library operations, and assisting with day-to-day office activities.

The Administration Assistant’s responsibilities include:

1. Prepare, process, and follow up on official correspondence, letters, memos, and other administrative documents.
2. Maintain organized filing systems, both electronic and physical.
3. Scan, copy, archive, and retrieve documents as needed.
4. Assist with general office administration.
5. Prepare checks, payment vouchers, and supporting documentation (PRs and POs) for review and approval.
6. Ensure certain paperwork is complete, accurate, and properly filed.
7. Support in the submission of visa applications and supporting documentation through online portals or official letters.
8. Support the preparation of online applications for events, conferences, workshops, and related activities.
9. Follow up on application statuses and communicate updates to relevant staff members.
10. Maintain records of submitted applications and required documentation.
11. Provide coverage for library operations on designated Saturdays, and other days as needed, possibly including certain holidays.
12. Assist library visitors with basic inquiries and access procedures.
13. Assist with reception and visitor support when required.
14. Assist in preparing for the public lecture series and events.
15. Perform other duties as assigned.

Qualifications and Experience:

• A diploma or bachelor’s degree in a relevant field.
• 1–2 years of experience in a similar function.
• Excellent interpersonal and communication skills.

Salary and Benefits: This is a full-time position (1.0 FTE), resident in Amman, Jordan. The total compensation value will be approximately $10,000 to $12,000 annually, which includes salary, comprehensive health insurance, social security (U.S. or Jordan), securing residency and work permits in Jordan (if needed), dental insurance, a retirement plan, annual paid vacation based on length of service, annual paid sick leave, holidays, and other benefits. The specific salary will be based on experience.

To apply: Please send a letter of interest, names and contact information for two references, and current resume or CV to opportunity@acorjordan.org. References will be contacted directly by us, as needed. Only candidates who have been selected for an interview will be contacted.

All nationalities are encouraged to apply.

Review of applications will begin immediately and continue until the position is filled.

The American Center of Research is an equal-opportunity employer. Employment decisions including hiring, termination, promotion, and wages and privileges, will be made without regard to race, color, religion, sex, national origin, ancestry, age, disability, or any other classification protected by law. The American Center of Research is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

 

 

Posted: 22 June 2026